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Settings

Settings — reached through the gear at the top right of the project overview — cover the device and the business: appearance, backup, units, letterhead and everything that has to appear on an invoice. Personal details, account and plan sit on the profile page, reached through the first card. Every card is available on every plan; what you produce with the details, such as quotations and invoices, depends on the plan (chapter “Plans”).

How the screen is laid out

  1. Profile — name, account state and plan; tapping it opens the profile page
  2. Help — with the entry “User manual”
  3. Legal — Imprint, Privacy policy, Terms of use, Right of withdrawal and “Open-source licences”
  4. Error reports — the switch “Send error reports”
  5. Appearance — System (the default, follows the device), Light or Dark
  6. Backup
  7. Storage for photos and media — the usage, for display only
  8. Reference marker
  9. Length unit — below it “Decimal places for quantities”
  10. Interfaces — with the entries “Keys and webhooks” and “Interface (API)”
  11. Number blocks and gaps
  12. Company / header
  13. Electronic invoice
  14. Logo
  15. Accent colour and footer
  16. Save — below it the name and version of the app for queries

The business details from Company / header through to the footer are only taken over by the “Save” button right at the bottom, in one go and with the confirmation “Saved”. If you leave the screen without saving, the changes to them are lost, without the app asking. Error reports, appearance, backup, reference marker and length unit, by contrast, take effect at once.

With the cloud, the app synchronises the business details within the team — from “Company / header” through to the footer, the logo included (see “Logo, accent colour, footer”). They are maintained by owners and admins; if someone in another role changes them, the change stays on their device. Without the cloud they apply only on this device; a backup does include them. In the browser they are kept in the browser’s storage. If the browser provides none, for example in a private window, only what the cloud synchronises comes back after a reload — if you write a quotation or an invoice there, check these cards first.

Help

The “User manual” entry opens this manual in the language set, in the browser; that needs an internet connection. If the browser cannot be opened, the app shows the address so that you can call it up by hand.

“Imprint”, “Privacy policy”, “Terms of use” and “Right of withdrawal” open the page in the language set, in the browser; this needs an internet connection. If the browser cannot be opened, the app shows the address so that you can call it up by hand.

“Open-source licences” shows the list of free software that Aufmasstool builds on, right in the app and without an internet connection. The search field finds entries by name, version or licence; tapping an entry shows its licence text, or a note explaining why there is none together with the author, if the package names one. Back in the list, your search is kept. The list covers the app’s software packages, including the tools it is built with, plus the Inter typeface and the Google services for AR measuring on Android. Libraries that are only added when the iOS and Android versions are built are not listed yet.

Error reports

The “Send error reports” switch is off by default. When it is on, a technical report goes to the operator after an unexpected error — for example when a screen crashes or a process fails without a visible message. That helps to find the error.

Switching it off withdraws the consent; reports not yet transmitted are then discarded. In a browser that is not storing the app’s data permanently at the moment, the switch is off again after a reload.

Backup

What is saved is the complete database of this device: projects, measured values with their history, 3D room scans, bills of quantities with prices, quotations and invoices, participants with addresses, the business details (including IBAN and tax number), the name and email address of the account and the number blocks for document numbers. Photos are included as a preview image at most, videos and audio recordings only with their title and note. Not included are the sign-in and — in the ordinary backup — the recordings themselves.

A backup does not belong in other people’s hands. Only pass it on to people who may see this data.

Backup blocked for readers without export permission. If the device holds a project of a team in which you can only view and the owner has turned off “Export allowed”, the reason appears instead of “Create and share backup” (and instead of “Create & share backup with photos”): a backup contains the entire database and therefore these projects too. This also applies to such a project in the recycle bin and to projects of another team on the device. “Restore backup” remains. Other ways that hand out a backup, such as “Share backup” on a panel at start-up, then report “Backup failed” with the same reason. Exporting individual projects of your own as a file is not affected (chapter “Exporting”, from Pro).

After restoring, the device’s number blocks are closed; whatever they did not assign appears as a gap under “Number blocks and gaps”. Tap “Sync now” once before the next document — until then new document numbers are provisional (chapter “Billing”). Your role in the team is not taken from the backup: without a connection, the role this device last read from the server continues to apply afterwards; if none is stored on the device, the role stays unknown until the server responds (chapter “Projects and structure”). An older backup therefore does not bring back rights that the server no longer reports.

Careful with recordings: if you restore an older backup on smartphone or tablet — a backup with photos as well —, the photos, 3D photos, videos and audio recordings made after that backup no longer belong to any entry. The app keeps them for at least 14 days and then clears them away at one of the next starts; if, within that time, you restore a backup made after they were taken, they are kept. The confirmation before restoring states this period. If you want to be sure to keep the recordings, hand them out beforehand (chapter “Photo documentation”).

On smartphone and tablet the app also creates a backup by itself at most once a day; when that last happened appears below the buttons. It keeps the seven most recent files but does not offer them for selection — in an emergency, what counts is the file you stored yourself. In the browser there is no automatic backup.

Android does not include the app in its backup. The Android system backup to the Google account takes no data from Aufmasstool. Without the cloud, the data is therefore gone after a reinstallation, including the copies in the app’s own storage. Regularly store a file outside the app with Create and share backup, together with photos, videos and audio recordings with Create & share backup with photos.

The app refuses, without changing anything in your data, a file that is not an Aufmasstool backup (“The selected file is not a valid Aufmasstool backup.”) and one from a newer app version — in that case update the app first.

Storage for photos and media

The card shows the usage of all buildings: on this device the measured size of the files including depth maps, in total the sum of all recordings according to their entries, including those held on other devices, and not uploaded the number of recordings that are not in the cloud yet. If there are recordings over 250 MB, a further line gives their number; they stay on this device only (chapter “Photo documentation”). On this device also counts the recordings and buildings in the recycle bin, because their files stay here until they are permanently deleted; in total, not uploaded and the line on recordings over 250 MB only count what is not in the recycle bin. If the browser gives up no storage for files, it says “No media files are stored on this device.”. There is no quota; the card only displays.

Reference marker

For the Photo reference measuring mode the app produces a marker sheet as a PDF for printing: “Print marker for DIN A4”, likewise for A3 and A2 (edge 180, 260 or 380 mm). On smartphone and tablet the share menu then opens, in the browser a download starts.

Print at actual size (100 %), never “fit to page” — otherwise the scale is wrong. A marker that appears too small in the picture is not recognised or is reported as too small; for greater distances the larger sheet is therefore the right one (chapter “Measuring”).

Length unit

Millimetres (mm) (the default), Centimetres (cm) or Metres (m). The setting applies to display and entry when measuring, in wall groups, in the cutout editor, for rotation angle and diagonal, in the measurement history, in the sketches on the measuring screen and in the item list, in the review view of a room scan, when measuring in a photo and in the display of the laser distance meter; which export formats follow it is in the chapter “Exporting”.

Untouched are areas in m² and volumes in m³, as GAEB and REB expect them, what is stored, which stays in metres — switching only changes the display — and building parts: doors and windows always calculate in millimetres under DIN.

Decimal places for quantities

Below it is “Decimal places for quantities” with “2 places (12.35)” and “3 places (12.346)” (the default). This is only the default for new projects on this device; it does not change an existing project. The places are chosen and synchronised per project in billing under Project settings › “Decimal places for quantities” with “change”; a cloned building takes over the places of the original. What the places do is described in the chapter “Billing”.

Interfaces

The card has two entries:

Number blocks and gaps

With a cloud team, the app assigns quotation and invoice numbers from blocks that the server reserves for this device (chapter “Billing”, “Document numbers”). The card lists the blocks of this device with their range, whether they are “In use” or “Closed”, when they were reserved, how many numbers have been assigned and are free, and which gaps there are — so that every gap can be explained. The app reserves blocks at the sync, for owners and admins; before that the list is empty.

In the browser the list is kept in the browser’s storage. If the browser clears its site data or is not storing anything at the moment, the list is gone. The server keeps the reserved ranges, but the gaps in them are then no longer shown here — if you have to explain them, note them down beforehand.

Company / header

Company name · Address (multi-line) · Phone · Email · Website · USt-IdNr / tax number · Bank details

Apart from the bank details, they form the letterhead above PDF reports, quotations and invoices. The bank details appear at the end of the quotation and the invoice, together with IBAN and BIC from “Electronic invoice”.

The address is deliberately multi-line free text, for a post-office box and additional lines, say. If it is left empty, quotation and invoice use the street, postcode and town from “Electronic invoice”; an empty “USt-IdNr / tax number” is replaced by the USt-IdNr. or, failing that, the tax number.

Electronic invoice

An XRechnung calls for street, postcode, town, country code and bank details each as a field of its own. This card carries them in addition to the letterhead.

Field Note
Street and house number, Postcode, Town or city, Country Address of the party issuing the invoice. The country is “DE” if left empty.
USt-IdNr.
Tax number A tax number or a USt-IdNr. is mandatory on every invoice (§ 14 Abs. 4 Nr. 2 UStG).
Contact person, Telephone of the contact person Mandatory in the electronic invoice, otherwise the recipient turns it down. With no entry the app takes the company name and phone number from above; the email from “Company / header” serves as the email.
Small business (§ 19 UStG) With the switch on, no newly created document shows VAT, and every new invoice carries the mandatory note; existing documents stay as they are. Tax shown by mistake is owed (§ 14c Abs. 2 UStG).
Exemption certificate (§ 48b EStG) Without one, the client retains 15 % on construction work. With the number on the invoice the deduction does not apply. The note only appears on invoices to businesses and public-sector clients.
Certificate valid until Date from the certificate, as DD/MM/YYYY. Without this date, or if it lies before the invoice date, the note does not appear on the invoice.
IBAN, BIC The app removes spaces when saving.

The date is read as day, month and a four-digit year, separated by a full stop, a slash or a hyphen — for example 31.12.2028, 31/12/2028 or 31-12-2028. Any other notation counts as “not recorded” when saving, without a message: the field is then empty, and the note is missing from the invoice. So take a look at the field after saving.

Two-factor sign-in

It sits on the profile page under “Sign-in and security”, next to “Change password” and “Change email address”. When it is on, this app asks at every sign-in for a six-digit code from an authenticator app in addition to the password.

The server can require the code as well, as soon as the operator switches that on; the app cannot see whether this has happened. With the cloud, the app halts the sync for as long as a sign-in has not yet confirmed the second factor (chapter “Working together”).

The question “Activate cloud sync again?” can also ask for the six-digit code first after “Sync now” if the current sign-in has not yet confirmed the second factor; the cloud is then activated again only after “Check code”.

What is not on this screen